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Are you using images from books and articles in a presentation? This guide will help you do right by content creators.


Learn about Copyright and Fair Use here.
Libraries care about information sharing and intellectual property rights.

How to Get Started

So you've found a useful image, table, or quote for a presentation.
Can you use it? How do you get permission?

Copyright Basics
Check out page 6, How Can I Use a Copyrighted Work?

Code of Best Practices in Fair Use for Academic and Research Libraries
Clear and easy-to-use statement of fair and reasonable approaches to fair use developed by and for librarians who support academic inquiry and higher education.

Fair Use
"Courts look at how the party claiming fair use is using the copyrighted work, and are more likely to find that nonprofit educational and noncommercial uses are fair. This does not mean, however, that all nonprofit education and noncommercial uses are fair and all commercial uses are not fair; instead, courts will balance the purpose and character of the use against the other factors below."

Fair Use Checklist
This checklist will aid you in considering all of the variables related to Fair Use, and can document your decision.

How to Obtain Permission
If you've reviewed the checklist and it indicates you should get permission, this document gives you an overview of the process.

Copyright Clearance Center
CCC works with publishers worldwide to facilitate permissions and payment. They can walk you through the process. Please note, the Darnall Medical Library does not have funds to pay for permissions.


If it's on the Internet can I use it?
Copyright protects text and pictures on websites just like books, CDs, DVDs, and works in other media are protected. You might not see a copyright notice on a website, but that doesn't mean you're free to copy what you see or hear.

Can I email an article to my colleagues?
It depends on who your colleagues are, and who purchased the subscription for the article you want to share. You should not forward articles to colleagues outside of DHA. You can forward content purchased by DHA to DHA personnel without violating copyright, but you should not forward an article purchased by WRNMMC / ATAMMC to a colleague at BAMC or SDNMC. Terms and conditions vary, but most journal subscriptions have licensing restrictions. It's best to forward the citation or link 

I'm just presenting to other students at WRNMMC-- do I have to get permission?
It's a question of licensing. If you are using an image or table from a resource that the DML purchases for WRNMMC, or that DHA purchases for Military Medicine, you'll want to cite it correctly, but you're sharing content that we purchase with people who we have purchased it for. If you are sharing outside of the command (whether it's a professional conference, or another military command), it's best to request permission (and correctly cite it, of course).

Where do I start?
Check the online resource for Copyright or Terms of Use. There's typically a link at the bottom of the page. You can also reach out to your friendly team of librarians for assistance.

I was told I need to submit my journal article to DTIC or PubMed Central, but doesn’t the journal hold copyright?
Works created by Government employees in their official capacity are not entitled to copyright protection in the United States. A Government employee should inform a publisher that the work was created as part of his/her official duties and should not sign any document purporting to transfer a U.S. copyright as a prerequisite to publication.
For authors other than federal employees, copyright transfer is generally a requirement by publishers for an author submitting an article for publication, so that the publishers can enforce copyright. The authors complete a Copyright Transfer Agreement prior to an article's acceptance. The wording on the forms may vary from publisher to publisher, but basic wording includes transfer of copyright to the publisher.
Contractors and grantees and other non-Government organizations generally hold copyright to works they prepare for the Government. The U.S. Government retains a nonexclusive, irrevocable, royalty-free worldwide license, which permits the Government to use, modify, reproduce, release, perform, display or distribute these works. If a contractor or grantee transfers their copyright to a publisher, the government still retains this license to the work.

Addressing Research Copyright Concerns

(a) By law copyright protections cannot be placed on the work of an officer or employee of the U.S. Government (see 17 U.S.C. 105 and 17 U.S.C. 101).
(b) Most peer-reviewed academic journals require authors to release copy rights.
(c) Many in the PME community are concerned that their faculty therefore cannot publish
their research in any journals with this requirement.


I'm looking for images to use in a presentation for class or conference.

I've already identified an image / chart that I want to use for an article or presentation.

  • Example: Ojima M, Kanagawa H, Nishida N, Nagata H, Hanioka T, Shizukuishi S. Relationship between attitudes toward oral health at initial office visit and compliance with supportive periodontal treatment. J Clin Periodontol. 2005 Apr;32(4):364-8. doi: 10.1111/j.1600-051X.2005.00677.x. PMID: 15811053.
    • A-Z List > PMID > Tools > Request Permission
    • Rightslink > Quick Estimate


AI (Artificial Intelligence)

This box is under construction.

Just something to answer the question - How does DML view AI?  Can you recommend any tools for AI?

Conversation on the MEDLIB-L listserv 24 August 2023

Michael Timpani - SheppardMullin Law Firm - downtown DC

Our librarian team here in our law firm are going to start using AI tools you can find for free on the web, to bullet point and summarize articles for our attorneys.

IDK if this would work for the patrons you serve as medical librarians; who would like to see the full article and a summary of the long medical articles, but it's an idea that can be easily put into place.

Just one way for librarians to start using the AI tools out there.

Triza:  I told him I was interested in what tool and the outcome


I used it this morning to summarize a long WSJ article. This one is a tool called

Article attached and summarized by AI

- Over $2 billion of alleged fraud occurred in the U.S.

- The fraud affects multiple insurance players, including global brokerages and U.S. insurers. - It is unclear who sold the policy or made the claim.

- The scandal has impacted the $38 billion market for insurance-linked securities.

- The FBI, state insurance commissioners, and the Bermuda Monetary Authority are investigating the matter.

- The catastrophe bonds in the insurance-linked securities market are unaffected.

- China Construction Bank denies knowledge of the letter of credit involved in the fraud.

- There are suspicions of a hostile takeover of Vesttoo, an insurance company involved in the fraud.

- Various professionals involved in the transactions did not check the authenticity of the letter of credit with China Construction Bank.

- Vesttoo emphasizes that they have no plans to liquidate the company.

- The confidence of investors has been shaken.

- White Rock, an insurance company, is required to provide appropriate collateral for reinsurance transactions.

- Authorities are examining Vesttoo's relationship with insurers and potential impacts. 

I have a PDF of the article in my Reference Librarian folder (Outlook)

Maybe try it with a Systematic Review or a Meta-Analysis article(s)

I view AI as a tool and if someone asks if I have a recommendation - I could say that there are a lot of free AI summary tools out there which is what I have used.   

Then maybe demonstrate it on the iPad - already have a downloaded article

Plug in the tool - tell it how you would like to summarize - bullets, paragraph, etc. - that's it

Nothing evil

Copyright implications of AI used to summarize an scholarly article - I will be taking a look at the following to answer this question

LSB10922.pdf (

united states - Is summarizing copyrighted content by an AI "fair use"? - Law Stack Exchange

Generative AI Has an Intellectual Property Problem (

2021 Article - Artificial intelligence in healthcare: transforming the practice of medicine - PMC (

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